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5 Tips to Streamline Complex Medical Procedures

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Within the healthcare system, among the few, time is the most valuable asset. So, as a healthcare professional, the ability to provide quality care as quickly as possible should be a recipe for success, right?   

But, if you can’t provide quality care within defined timelines, it results in severe drawbacks like poor workflow and compromising patient safety. There is no denying that these factors cost organisations dollars. 

If previously it wasn’t stressed how crucial it is to streamline processes, the recent global health crisis has necessitated that hospitals must have a dependable system to work efficiently. It is essential to realise that efficient workflows are not developed naturally; they require effort to deliver outcomes. 

As such, the ever-evolving healthcare system demands efficient operation management. Poor management makes it challenging for various setups like nursing homes, hospitals, and clinics to deliver exceptional services.

Importance of regulating and streamlining healthcare operations

Quality patient care is the most significant benefit of regulating healthcare operations, but there are several others. These include better profit margins, efficient operations mean less wastage of money and time which can be invested in keeping both the workers and the patients satisfied.    

Reducing or eliminating operational roadblocks, like providing data management solutions, improves employee productivity which is crucial for maintaining patient records. 

With proper operation management protocols in place, there are several ways an organisation can seek the benefits of operation management. For instance, medical setups implement an automated appointment reminder system to help workers confirm a patient appointment. 

This frees up time for other essential tasks. Similarly, labs or clinics can introduce a comprehensive LIS system that provides accurate medical information and streamlines patient care. 

These were just a few examples of how the healthcare industry can ensure every aspect of patient care with efficient operation management and practical solutions. 

Mentioned below are some more ways healthcare setups can smoothly run their operations. 

Data management

Data management is critical because it helps healthcare providers make informed decisions about patient care. Most importantly, it prevents organisations from facing crises. Efficiently managing data is possible when the right tools are at your disposal. 

One of the significant benefits of data management is that it helps organisations cut down expenses. It is well explained by the example of administering a cloud-based system that focuses on hardware maintenance and organising information that saves time and reduces errors.

Adopting innovative technology like machine learning helps analyse patient records and identify trends in population groups or particular areas. This, in turn, offers excellent insight for healthcare professionals into the patient’s condition and aids in formulating a treatment plan accordingly. 

Today, digitalisation promotes effective healthcare data management. One of the solutions healthcare organisations can look forward to is installing custom medical billing software. The software increases revenue and also decreases the cost of managing insurance claims and payments. 

Choose automation over manual labour

Undoubtedly, manual labour is time-consuming and slows overall operation, disrupting the system. Therefore, looking for a way out that delivers promising results is worth the time. One of those ways is automating tasks that are deemed fit for automation. 

Doing so enhances operational efficiency and enables intelligent use of available resources. Automation diverts focus on the bigger picture, which will likely play a massive role in the organisation’s growth.

A task as simple as scheduling medical appointments is made convenient with automation to improve the patient and healthcare provider’s experience. Consider the robotic process automation that saves time and money and improves health outcomes. 

While many might not consider the importance of showing up to scheduled appointments, according to health management technology, missed appointments cost the healthcare industry around $150 annually. The RPA reduces the number of no-shows by automating appointment reminders that encourage patients to show up and offer a convenient rescheduling option in case of emergencies. 

Improve communication

Irrespective of the technology’s role in an organisation’s growth, some traditional practices never go out of date. Communication is among those practices that still hold firm ground in the healthcare industry. After all, without contact, details, instructions, and valuable information only end up slipping through the cracks. 

Ultimately, this contributes to a lack of organisational management, leaving customers dissatisfied and increasing staff turnover. However, as mentioned earlier, time is of the essence in the healthcare system. That is why seamless, easy-to-use communication means must be incorporated.      

Aside from finding the right technological tools, communication must be part of the organisation’s culture. More necessary than educating about the importance is to modelling positive communication behaviour. Another way of doing so is by utilising a SABR communication structure. The structure pertains to the patient’s purpose of visit, their health concerns, and the best course of treatment. 

As per a study, implementing such a structure leads to enhanced communication between healthcare providers, especially during the transition of patient care to one another.   


Most often, hospitals are pictured as nurses and doctors buzzing through the hallways in the healthcare industry. Well, that is only the teaser of what goes into upholding an organisation. The back office is the one to ensure that systems are running as smoothly as possible. 

Outsourcing, over the years, has been added to the mix to keep the organisation running like a well-oiled machine. The system has expanded its services to various domains to save time, money, and office space. 

Healthcare organisations have considered outsourcing a few operations: HR services, IT integration, error-free medical billing, and infrastructure management. Due to the increased demand for electric billing and the convenience of maintaining electronic health records and payment systems, IT administration is the most common outsourced area.                

Besides cost efficiency, outsourcing offers access to a qualified and exceptional workforce that helps accomplish tasks accurately. Additionally, like all the other strategies, outsourcing also aids in meeting quality patient care standards. 

Safe and efficient equipment

Healthcare providers have to oversee valuable data, ensuring its safety. This data includes treatment protocols and medications that to patient’s health. That being said, hospitals or medical setups must provide safe and efficient equipment when entering data into the system.   

Several companies are providing portable medical carts that promote accurate data entry, prevent health problems like musculoskeletal disorders and create a relaxed work environment for every staff member. Although many might not consider it, focusing on even minute details significantly impacts streamlining operations within the system.           


The key to hospitals or clinics working efficiently lies in how streamlined the internal operations are. Lack of or poor operational management hinders an organisation’s growth and impacts patient care, which is the foundation of the healthcare industry. 

It not only promises exceptional healthcare outcomes but also aids in overcoming challenges. Recent times have only highlighted the importance of managing the infrastructure to function efficiently. Therefore, factors like communication, data management, and automation must be fully considered. 

David Tobin did his degree in psychology at the University of Hertfordshire. He is interested in mental health, wellness, and lifestyle. 

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