Technology has transformed in the last few years, and as a result, so has office-based work. In this digital age, paperwork now seems like an ancient relic of the past.
The rise of AI technology tools in the workplace has shown that huge strides in productivity can be made with this type of software.
However, concerns have also been raised en masse about how these technologies are being used to replace the global workforce rather than support it in the future.
Fortunately, there’s a huge middle ground between AI tools doing people’s jobs for them and not using any technology, in which plenty of useful tools exist.
The software experts at SaaSGenius.com have shared five of the best online tools that anyone can use to help take care of the tedious and time-consuming tasks that take up our working days. Simply put, these tools are almost guaranteed to make your job easier.
Asana – Project management tool
Hitting deadlines is a big part of our work lives, and quite often, you might find yourself with multiple tasks and deadlines to keep track of at once. But why let the stress of keeping up with multiple deadlines get you down when there are online tools that can keep track of your progress for you?
Asana is one great example of an efficient project management tool, as this online tool keeps track of your tasks by visualising how much closer you are to your deadlines via colour-coded bar charts and percentage trackers.
Project management tools like Asana aren’t limited to the workplace. Use these tools to boost your productivity outside of work by keeping track of things like daily chores and errands and upcoming life events like birthdays and holidays.
LastPass – Password management tool
It may feel like you need to create an account for almost everything these days, and while making different passwords for each account will help to keep you safe online, trying to remember all those passwords can be almost impossible at times.
Setting up a new password after receiving that dreaded ‘incorrect password’ message can be time-consuming and, more importantly, bore you to tears.
Fortunately, there’s a way to store all your passwords with LastPass securely. This tool not only remembers your passwords so that you don’t have to, but it also helps you develop stronger passwords and sends you alerts if your personal information is ever at risk to help keep you even safer online.
What’s more, if you’re using LastPass in an office and need to give one of your team members access to an account, you can share it with them via LastPass without revealing your password.
RescueTime – Time management tool
The working week can be tiring; naturally, we all have moments when our productivity and energy levels will peak and trough. While this is to be expected, with the aid of technology, you no longer have to let these dips in productivity affect your performance.
RescueTime is a time management tool that analyses your productivity levels by tracking the amount of time you spend on certain tasks throughout the day and then reports it back to you, making you aware of the moments when you are at your best.
Using this tool, you can pre-empt the times in the day when you are most likely to experience a dip in productivity, meaning you can schedule your workload around it.
This useful time management tool also has a feature that helps you to create mini-goals and targets that will help keep you focused and motivated as you work.
TextExpander – Text replacement tool
No matter what line of office work you’re in, you will most likely have several words and phrases that you find yourself typing out over and over again – it can be tedious, can’t it?
Text replacement tools such as TextExpander can store any blocks of text – no matter how long or short, for you to quickly insert them into your work as and when you need them.
Installing a tool like this will help those repetitive tasks fly by, saving you more time to focus on more engaging and creative tasks throughout your working day.
Grammarly – Spelling and grammar tool
Even the most talented writers are prone to making odd typos or spelling and grammar mistakes, particularly when typing quickly to meet short deadlines.
Fortunately, a handy online tool takes the arduous task of looking back through your work for any mistakes off your hands.
Grammarly highlights any spelling and grammar with a red line, plus provides tips and suggestions on improving the clarity and conciseness of your writing by highlighting with a blue line.
Now amending those mistakes is as simple as clicking a tick button, saving you a lot of stress and time.