4 MIN READ | General

John Wayne

Importance of HIPAA Training in the Digital Age

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John Wayne, (2022, March 30). Importance of HIPAA Training in the Digital Age. Psychreg on General. https://www.psychreg.org/importance-hipaa-training-digital-age/
Reading Time: 4 minutes

In this day and age, it is very necessary to have a thorough understanding of the many components and complexities associated with HIPPA compliance. The simple reality is that HIPPA compliance calls for healthcare businesses to devote substantial effort to grasp its whole scope and the many use cases involved.

The Health Insurance Portability and Accountability Act (HIPAA) is a multi-pronged compliance initiative that protects not just your business but also the well-being of your patients. When dealing with protected health information, also known as PHI, you need to exercise caution and understand the various HIPAA compliance requirements. 

For instance, the Office for Civil Rights (OCR) is responsible for ensuring HIPAA compliance if possible. HIPAA breaches may affect healthcare. To achieve HIPAA compliance, let’s get into more core aspects, best practices, and considerations for it, as well as how it finally links with technology in the modern day.

What is the HIPAA?

The Health Insurance Portability and Accountability Act (HIPAA) was first passed in 1996. This act intended to standardize the documentation of patients’ medical histories across all healthcare providers. In the end, HIPAA successfully established certain security criteria to be followed throughout the storage, sharing and accessing of sensitive health information or records.

The Health Insurance Portability and Accountability Act, often known as HIPAA, is legislation that protects patients’ private information. Protected Health Information, or PHI for short, has to be protected at all costs, both physically, technically, and administratively. The HIPAA laws may seem to be required, but in reality, firms have to make an effort to find out appropriate compliance methods to remain in compliance with the regulations.

To comply with HIPAA, you must adhere to the regulations and recommendations included in the motion for healthcare companies. Businesses within the healthcare industry must take preventative measures to ensure the safety and protection of their company’s and patients’ data and information.

What kind of impact does HIPAA have on technology?

In today’s high-tech world, medical facilities no longer rely on the more conventional paper files but instead on records maintained with the assistance of electronic technology. Implementing optimal data security practices is the best strategy for healthcare providers to resolve inconsistencies or weaknesses in their ability to retain, share, and access patient information. This is because such procedures are the most effective.

On the other hand, it is important to remember that the legislation governing the protection of personally identifiable information also applies to medical billing companies and health insurance plans. However, the Health Insurance Portability and Accountability Act of 1996 (HIPAA) has substantially influenced technology across the board, including in doctor’s offices, hospitals, health shops, and private medical institutions.

Technology plays an essential part in all aspects of healthcare, including payments, and directly affects ‘how’ healthcare organisations store, send, or receive protected health information (PHI). To guarantee that they comply with HIPAA, today’s medical professionals rely on cloud-based SaaS solutions, medical data analytics, and encrypted communications platforms between doctors and patients.

How to maintain compliance with HIPAA in an electronic age?

As we go further into the digital age, healthcare businesses can secure HIPAA compliance using more modern technologies. By using cutting-edge technological capabilities, healthcare institutions can increase the number of windows of opportunity during which they may gather, distribute, and keep sensitive patient details.

The following are some of the most helpful hints that healthcare businesses may use to guarantee that they comply with HIPAA:

Instruction of employees

One of the first things that should be done to guarantee HIPAA compliance is to teach your team and provide them with information that is as up-to-date as possible about the laws and guidelines of HIPAA. HIPAA Training on standards and guidelines should be provided to all workforce members, from new hires to veterans, to achieve and maintain compliance.

You must avoid falling into the trap of considering staff training to be a one-time event. HIPAA, on the other hand, mandates that all employees of healthcare businesses must participate in periodic training. 

When it comes to HIPAA training, it is important to convey the many components of HIPAA laws and how technology is at its core. When it comes to HIPAA training, there is enough quantity of free materials readily accessible online, which healthcare businesses may use.

Warning and announcement

Upon an individual’s arrival, each staff member should email that person a copy of the most recent HIPAA update. You could also display a personalized HIPAA notice at your workplace that people could see more easily, making it simpler for them to understand.

Obtain the services of a security officer

Consider employing a private security officer to guarantee the highest level of compliance with the HIPAA laws and guidelines before you decide to enforce them. You may rely on your security officer to maintain a tight check on any medical records that are gathered and communicated with one another.

Check the current status of your HIPAA compliance

After successfully enforcing the HIPAA standards and processes, you must conduct an audit to determine the level of HIPAA compliance inside your organization. Conducting an exhaustive security risk assessment, often known as an SRA, is one option for meeting consistency requirements. 

You may look at SRA as one of the most effective strategies to enhance and maintain your HIPAA compliance, and this is something you should consider doing. In addition, SRA will provide you with a more in-depth comprehension of the HIPAA compliance rules and policies already in place.

Ensure that you comply with the HIPAA basic rules and standards

Healthcare businesses need to get acquainted with HIPAA’s rules and regulations to ensure they comply with the law. For your convenience, you may guarantee that you comply with HIPAA by adhering to these three guidelines. Be careful you comply with all of HIPAA’s regulations and standards, from the Privacy Rule to the Breach Notification Rule, to guarantee compliance with the law.

Takeaway

It is much simpler to attain HIPAA training compliance if you understand the diverse regulatory standards and limitations that must be followed. In this day and age, healthcare businesses have a responsibility to appreciate and acknowledge that it might be challenging to tackle a complex subject like HIPAA compliance on their own. When you decide to work on HIPAA compliance, you should make it a priority to obtain the advice of a professional so that you can be certain that you are progressing on the correct path.


John Wayne did his degree in psychology at the University of Hertfordshire. He is interested in mental health, wellness, and lifestyle.


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