Home Business & Industry How to Motivate Your Project Managers as a Business Owner – Importance of Communications Skills

How to Motivate Your Project Managers as a Business Owner – Importance of Communications Skills

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As a business owner, managing your project managers is one of your most important responsibilities. These individuals are the backbone of your business, responsible for ensuring that projects are completed on time, within budget, and to the satisfaction of your clients. However, managing project managers can be challenging, especially when it comes to motivating them to perform at their best. 

Why motivating your project managers is important

Motivating your project managers is essential for the success of your business. When your project managers are motivated, they are more likely to perform at their best, which translates into better project outcomes. Motivation also helps your project managers stay engaged and committed to their work, reducing the risk of burnout or turnover.

Moreover, motivated project managers are likelier to take ownership of their work, demonstrating a sense of accountability and responsibility for their projects. This can lead to better collaboration and teamwork as project managers work together to achieve shared goals.

Prepare small gifts 

In addition to the strategies mentioned above, giving small gifts can also effectively motivate your project managers. A thoughtful gift can show your appreciation and boost morale. For example, you can get custom crystal awards and trophies with free engraving to recognise outstanding performance or celebrate project milestones. These gifts can serve as a tangible reminder of your project manager’s achievements and the value they bring to your business. Moreover, personalised gifts like custom crystal awards and trophies can help project managers feel recognised and valued as individuals, strengthening their commitment to their work and the business.

How to motivate your project managers

Motivating your project managers requires a multi-faceted approach that considers their individual needs and preferences. However, some general strategies can be effective in motivating your project managers. These include:

  • Provide clear goals and expectations. Setting clear goals and expectations is critical to motivating your project managers. When your project managers know what is expected of them, they can better focus their efforts and prioritise their work. Moreover, clear goals and expectations help project managers feel a sense of purpose and direction, which can be motivating.
  • Recognise and reward performance. Recognising and rewarding performance is a powerful motivator for project managers. Positive feedback, bonuses, promotions, and other rewards can effectively incentivise good performance. However, it’s essential to ensure that rewards are tied to specific performance metrics that are fair and consistent across the team.
  • Invest in professional development. Providing opportunities for professional development is another way to motivate your project managers. This includes training, conferences, and other educational opportunities that help project managers develop new skills and stay current with the latest industry trends. Professional development demonstrates that you value your project managers and are committed to their long-term success.
  • Foster a positive work environment. A positive work environment can be a powerful motivator for project managers. Creating a culture of respect, open communication, and teamwork can help project managers feel valued and supported. Additionally, flexible work arrangements, such as remote work options, can help project managers achieve a better work-life balance, reducing stress and improving motivation.
  • Invest in new tools. Another way to motivate your project managers is by investing in new tools and technology to help them perform their jobs more efficiently and effectively. For example, implementing CRM software can streamline communication, track project progress, and improve collaboration among team members. This type of tool improves project outcomes and demonstrates that you are committed to providing your project managers with the resources they need to succeed. Moreover, using advanced tools like CRM software can help project managers feel empowered and engaged, as they can see the impact of their work in real-time and make data-driven decisions. Investing in new tools and technology can motivate your project managers and set them up for long-term success.

Virtual project managers for productivity

As a business owner, it’s important to lead by example and demonstrate your own products to motivate your project managers. One way to improve your own productivity is by delegating tasks and responsibilities to others, including hiring a virtual project manager. Delegating tasks can help you focus on your core responsibilities as a business owner, while also empowering your project managers to take on more responsibility and demonstrate their own leadership skills. A virtual project manager can also help streamline communication and manage projects more efficiently, allowing you to devote more time to other critical business tasks. By prioritizing your own productivity and delegating tasks effectively, you can set an example for your project managers and inspire them to work more efficiently and effectively.

The importance of communication skills in motivating project managers

Effective communication is a critical component of motivating your project managers. Communication helps project managers feel connected to the business and understand their role in achieving its goals. It also helps project managers feel heard and valued, which can be motivating.

Effective communication can help project managers stay on track and be more productive. Clear and timely communication can help prevent misunderstandings and miscommunications, reducing the risk of errors or delays. Moreover, communication helps project managers stay informed about changes in priorities, deadlines, or other important information that may impact their work.

Providing learning and training opportunities for your project managers is another way to motivate them and help them achieve their full potential. Workplace communication skills training, for example, can help project managers improve their communication and collaboration skills, which are critical for success in their roles. Effective communication can help reduce misunderstandings and conflicts, facilitate teamwork, and improve overall project outcomes. By investing in workplace communication skills training, you are improving the skills of your project managers and investing in the long-term success of your business. Additionally, providing training opportunities demonstrates that you value your project managers and are committed to their growth and development, which can be a powerful motivator.

Communicate effectively with your project managers

  • Be clear and concise. Clear and concise communication ensures your project managers understand your expectations and goals. When communicating with your project managers, be sure to use clear and straightforward language that is easy to understand.
  • Listen to feedback. Listening to feedback from your project managers is essential to building trust and fostering a positive work environment. Encourage your project managers to share their thoughts and ideas and be receptive to their feedback. When project

Final thoughts 

Motivating your project managers is critical for the success of your business. As a business owner, there are several strategies you can use to keep your project managers engaged, motivated, and committed to their work. From recognising their achievements to providing learning and training opportunities, these strategies can help your project managers feel valued and empowered, ultimately translating into better project outcomes and a more successful business. Developing strong communication skills is crucial for project managers, as effective communication can help reduce misunderstandings and conflicts, facilitate teamwork, and improve overall project outcomes. By investing in your project managers’ skills and motivation, you are investing in the long-term success of your business.


Ellen Diamond, a psychology graduate from the University of Hertfordshire, has a keen interest in the fields of mental health, wellness, and lifestyle.

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