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Challenges Faced by Payroll Managers and Their Solutions

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Whether large or small payroll system is the key part of every business that not only deals with employee payments but also the other financial matters of the organisation. So it needs to be handled with the utmost care, efficiency, and accuracy. The reason is that a small error in data calculation can draw serious consequences not only for the payroll management but for the entire company. But companies can improve the accuracy and effectiveness of their payroll process by executing modern technology which introduces a wide range of employee benefits administration software such as HR and Payroll tools. These tools are easy to use, time, and cost-effective. 

Doing the payroll process manually is a hectic, time costly, and risky job where a single mistake and missing or addition of a digit can lead to irreparable damages to a company’s financial health and market reputation. Moreover, these errors or delays in employee payments also increase employee turnover which costs heavy expanses of the recruiting or hiring process. Therefore, it’s highly recommended to rely on a reliable digital payroll solution such as Netchex to streamline this hectic process. 

Here are some of the major problems often faced by payroll managers and their effective solutions: 

Accuracy and time management 

Payroll is a game of numbers in which a wrong move or miscalculating a single digit gives birth to an unending series of problems not only for payroll managers but the entire organization. And doing all these tasks timely to ensure the on-time payment of employees is also important to improve the efficiency of the payroll process. But it’s quite hard to manage errorless and on-time calculations of all employees’ payments regarding their working hours, leaves, and holidays. 

Using payroll software can eliminate this problem because it automates all the processes and provides exact calculations for each employee. 

Managing payroll for multiple workforces 

Large-scale businesses or companies also own multiple workforces in different countries. And it needs to perform individual payroll for each team. The reason is that each country has different policies regarding tax and other payments. It consumes a lot of time and effort which results in a delay in employees’ payments. 

Implementation of digital payroll solutions that align with international tax regulation requirements can help to sort out this problem. 

Safety and privacy  

Onboarding all employees, and recording their important data is one of the most difficult tasks in the payroll process. After fathering all the data and storing it in a safe place is also a tough job. Missing a single page or file can cause various issues. Not only employees’ data but the payroll manager also has to keep all the details of every deal with customers, shareholders, and third parties. Managing all this stuff manually is more panic than migraine. 

To ensure hassle-free collection of all data and keeping it safe the use of payroll software is highly recommended. But make sure to choose a payroll tool with a strong backup feature. 

Training and skills building 

Another major problem that payroll managers often face is finding payroll talent equipped with all the essential skills. The reason is that in this digital era few people are interested in learning the skills of managing payroll manually. Moreover, the training and learning sessions of new employees also consume a lot of time and money. 

Payroll software with all required features can help to release this burden and build a killer workforce.  

Integration with other departments 

Payroll managers also have to communicate with other departments such as HR and CRM which is problematic most of the time due to time shortages and heavy workload. The use of integrated payroll software that can communicate with both departments is an excellent solution to lower this burden.

Takeaway 

Managing payroll processes timely and accurately is the ultimate desire of every payroll manager. However, the risk of errors and mistakes always exists in manual systems. Therefore, often companies prefer to use payroll software, a reliable and effective solution to all payroll problems. But make sure to choose a professional and credible company for the selection of appropriate payroll software that can align with the needs or requirements of your business.


Zuella Montemayor did her degree in psychology at the University of Toronto. She is interested in mental health, wellness, and lifestyle.

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