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The 5 Best Apps for Workplace Productivity

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A recent study by Captive Pulse Network found that during the summer, workplace productivity drops by 20%. Whether it’s tracking those long email chains or blocking out time in the day for important meetings, in the busy working world, letting the hours slip away unnoticed can be all too easy.

The good news is that there are plenty of productivity apps out there to give employees a boost. The team at Moneypenny has the low-down on how to navigate the variety of options available, to bring you a detailed guide on the topic.

After exploring a range of factors, including the number of reviews, downloads, and ads, the Moneypenny team has compiled a list of the best productivity apps to suit your needs.

Google Calendar

A fantastic all-around app that you’ve no doubt already heard of, Google Calendar is completely free to use, with no ads or in-app purchases. Integrating seamlessly with all other Google products, including Gmail and Google Assistant, you’ll have no trouble blocking out time for events and adding important reminders to your day.

Naturally, being a Google product, you can customise your calendar extensively, with the ability to break down your calendar view into weeks or on a day-by-day basis. And with more than 5 billion downloads and over 2 million reviews, putting it at an enviable 4.5-star rating, there’s a reason Google Calendar is so many people’s go-to calendar choice.

Similarly, with over 10 million downloads each, aCalendar and Digical both offer a similar customisable experience for free.

Loop: Habit Tracker

One of the most popular free tracking apps currently available, Loop’s goal is to make it simple for you to track both positive and negative habits on a daily basis through its straightforward user interface that has no ads or in-app purchase requirements.

Once you start tracking your habits, Loop lets you see your progress towards solidifying or removing them on its clear and concise calendar view. Boasting over 5 million downloads and a rating of 4.7 from 53,000 downloads, Loop is an excellent choice for those just starting out on their productivity journey.

Habit tracking apps, which also highly ranked, include HabitBull and Productive. HabitBull is a more versatile option, providing users with a range of tools, including goal setting, streak tracking and progression charts. Productive offers a unique to-do and calendar system, making organisation easier.


First up, we have Taskade, which not only has a great name but a range of AI-powered tools that are tailored towards giving you the power to clearly manage ongoing projects, collaborate with team members, and stay organised as the week goes along.

This sort of AI scheduling is clearly working for many people, as Taskade already has over 500,000+ downloads and an overall score of 4.5 stars from just 7,000+ reviews. And while it does include some in-app purchases, the fact that it has no ads is a big plus.

For those looking for a premium experience, Motion is the perfect app for those looking to lay out a clear and concise daily workflow that organises their day for them. Starting at $19 a month, the app has been downloaded over 100,000 times.


While Microsoft To Do and Google Tasks both ranked highly as the most popular to-do list apps that we found, Todoist has over 10 billion downloads worldwide. And with an incredible range of organisational features, we’re really not surprised.

From creating subtasks and priority goals to labels and filters that let you organise your tasks into groups, Todoist is a job tracker’s dream, even letting you see your task completion progress over time. And did we mention that all of this is entirely free? It’s likely just one of the reasons for its 4.3-star rating.

Forest: Stay focused

Our first focus app takes a unique approach to solving the distraction problem by providing a gamified approach to staying focused. When you want to focus on a certain task, you plant a seed in the app, and as long as you don’t use your phone after this, the seed will grow into a tree.

But if you leave the app or use your phone for something else, the tree will die (metaphorically speaking). You might not think this would be so effective at keeping you motivated and avoiding distractions, but with 10 billion downloads and a rating of 4.7 after 637,000+ reviews, it’s clearly doing something right.

Before you start downloading different apps, it’s important to know what you want out of them. Project manager and productivity expert, Tom Lanaway, gives his advice on building a toolkit of apps tailored to meet your productivity needs:

“It’s easy to fall into the endless pit of productivity apps, each promising to revolutionise the way you work and live. But here’s the thing: It’s not about using the newest, shiniest tool; it’s about finding something that genuinely enhances your ability to navigate the daily chaos of life.

“Recent trends suggest a shift from traditional goal-setting, like declaring: ‘I want to run a marathon’, instead focusing on systems that support consistent actions, like, “I’ll run daily to prepare for that marathon.” Productivity apps play a pivotal role here, not just by tracking your progress but by embedding these routines into your everyday life.”

Dan Marshall, group head of digital at Moneypenny, said: “Personally, I advocate for a rounded approach to supporting staff productivity. It’s crucial to recognise that productivity tools are not one-size-fits-all solutions. Instead, companies should empower their employees to assess their individual needs and preferences, allowing them to choose and customise their own tech stack accordingly.

“Encouraging the adoption of systems and routines that support consistent action, promoting mental well-being through tools like focus music apps and app blockers, and fostering a culture of work-life balance are all important in creating an open space for your employees to get the help and support they need within the workplace.”

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